Request for Medical Records

[Meg&Andrew 297]

Hi guys, I've looked for answers to my question but cant seem to find any pertaining to my situation. My husband had his medical done 2 months ago, and he is now in the US. When we started to gather his paperwork for AOS we noticed that the doctor did not fill out his ds3025 correctly. He did not put the dates of the immunizations. So now we're trying to find a civil surgeon that will correct this for us, without having to have another full medical examination. Most said no, they would have to do the entire medical over, (they want the cash) but I found 1 doctor willing to do it for us. Unfortunately, he's asking that we bring proof of the other medical and all paperwork though, so he knows that it's actually been done. I called USCIS (the misinformation line) and asked them how I can obtain his medical records from them. They stated that I need to fill out form G-884. Has anyone had experience with this? Will they send us the medical records, and if they do will they send the originals, Which can perhaps cause issues when we go for our interview for AOS? Thanks in advance for any replies!

[Merrytooth 5,748]

Why can't your spouse contact the doctor back home who did his DS-3025?

[Pennycat 880]

How do you have the DS-3025? That is supposed to be in the envelope he submitted at the airport. Is this a copy? Are you 100% sure that what was in the envelope submitted at the airport is what you've got a copy of? USCIS is supposed to match up that envelope with your AOS package. Note I said "supposed to". A lot of folks (us included) get an RFE for the medical records but you can straighten it out.

Now, K1s don't have to do the civil surgeon thing (because USCIS is supposed to match up the files). If I were you, and if I wasn't 100% sure that the form in the envelope is missing dates too, I'd wait and see if you get an RFE for the medical and figure it out from there. It's likely that unless you can get proof from overseas (we couldn't), that he'd need to get the vaccinations again (Walgreens or anywhere. Maybe your insurance will cover, maybe not), and go to a civil surgeon to transcribe them. Maybe ask this civil surgeon if he can take the paperwork and your word as proof that it was done on X date. Does that paper have a date ANYWHERE on it?

You DO NOT need the full medical again. Don't go to one of those grifters who claim otherwise. There's a thread of civil surgeons who don't rip you off:

http://www.visajourney.com/forums/topic/231026-civil-surgeons-who-dont-rip-you-off/

[Mounat 74]

Hi guys, I've looked for answers to my question but cant seem to find any pertaining to my situation. My husband had his medical done 2 months ago, and he is now in the US. When we started to gather his paperwork for AOS we noticed that the doctor did not fill out his ds3025 correctly. He did not put the dates of the immunizations. So now we're trying to find a civil surgeon that will correct this for us, without having to have another full medical examination. Most said no, they would have to do the entire medical over, (they want the cash) but I found 1 doctor willing to do it for us. Unfortunately, he's asking that we bring proof of the other medical and all paperwork though, so he knows that it's actually been done. I called USCIS (the misinformation line) and asked them how I can obtain his medical records from them. They stated that I need to fill out form G-884. Has anyone had experience with this? Will they send us the medical records, and if they do will they send the originals, Which can perhaps cause issues when we go for our interview for AOS? Thanks in advance for any replies!

Ostensibly, the G-884 is for requesting your original documents but if what you gave during acquisition of the visa were missing the vaccination dates, of what purpose is requesting them from USCIS? Unless there are two sets of medical records. Something is missing here.

As someone has already stated, it is the Civil Surgeon who provided the vaccinations who should give the correct dates.

[evapaula 230]

i wouldn't worry about this unless you get a RFE from USCIS. Most likely, you won't.

[SunflowerSweet 1,321]

How do you have the DS-3025? That is supposed to be in the envelope he submitted at the airport. Is this a copy? Are you 100% sure that what was in the envelope submitted at the airport is what you've got a copy of? USCIS is supposed to match up that envelope with your AOS package. Note I said "supposed to". A lot of folks (us included) get an RFE for the medical records but you can straighten it out.

Now, K1s don't have to do the civil surgeon thing (because USCIS is supposed to match up the files). If I were you, and if I wasn't 100% sure that the form in the envelope is missing dates too, I'd wait and see if you get an RFE for the medical and figure it out from there. It's likely that unless you can get proof from overseas (we couldn't), that he'd need to get the vaccinations again (Walgreens or anywhere. Maybe your insurance will cover, maybe not), and go to a civil surgeon to transcribe them. Maybe ask this civil surgeon if he can take the paperwork and your word as proof that it was done on X date. Does that paper have a date ANYWHERE on it?

You DO NOT need the full medical again. Don't go to one of those grifters who claim otherwise. There's a thread of civil surgeons who don't rip you off:

http://www.visajourney.com/forums/topic/231026-civil-surgeons-who-dont-rip-you-off/

Knightsbrigde (UK medical) gives a copy of the DS-3025 after the medical. I believe this is the case for many embassies, as most people I know sent along copies with their AOS packets.

OP will likely need to find a civil surgeon if there are issues with the DS-3025. Knightsbrige is known for "forgetting" to check the requirements satisfied box and it's resulting in RFE's even though everything else is filled out perfectly. It is correct that you do not need a medical again, but unfortunately a lot of civil surgeons will insist on the full medical in order to charge more. You just have to do some digging (and possibly some driving) to find a good one that wont.

[Meg&Andrew 297]

How do you have the DS-3025? That is supposed to be in the envelope he submitted at the airport. Is this a copy? Are you 100% sure that what was in the envelope submitted at the airport is what you've got a copy of? USCIS is supposed to match up that envelope with your AOS package. Note I said "supposed to". A lot of folks (us included) get an RFE for the medical records but you can straighten it out.

Now, K1s don't have to do the civil surgeon thing (because USCIS is supposed to match up the files). If I were you, and if I wasn't 100% sure that the form in the envelope is missing dates too, I'd wait and see if you get an RFE for the medical and figure it out from there. It's likely that unless you can get proof from overseas (we couldn't), that he'd need to get the vaccinations again (Walgreens or anywhere. Maybe your insurance will cover, maybe not), and go to a civil surgeon to transcribe them. Maybe ask this civil surgeon if he can take the paperwork and your word as proof that it was done on X date. Does that paper have a date ANYWHERE on it?

You DO NOT need the full medical again. Don't go to one of those grifters who claim otherwise. There's a thread of civil surgeons who don't rip you off:

http://www.visajourney.com/forums/topic/231026-civil-surgeons-who-dont-rip-you-off/

Ostensibly, the G-884 is for requesting your original documents but if what you gave during acquisition of the visa were missing the vaccination dates, of what purpose is requesting them from USCIS? Unless there are two sets of medical records. Something is missing here.

As someone has already stated, it is the Civil Surgeon who provided the vaccinations who should give the correct dates.

CatherineA, thank you for your response. This is a copy of the DS3025, which is a copy of exactly what's in the medical records. Some people do receive this, I know of a few myself that did receive a copy after their medical. It's actually a good thing to have this for AOS. Unless in my case, it is filled out incorrectly. My husband lacked having 2 vaccinations that are needed in the US. It states this on the DS3205. So we've had those done, and now we need the paperwork filled out showing those vaccinations, and that the dates are correct on the ones the doctor did incorrectly. I'm assuming we would receive an RFE for the fact of just needing the 2 vaccinations. But any civil surgeon in my area is saying we need to have an entire medical done again. Unless we have proof everything was done already. Which is ridiculous, but what can I do?

Getting a copy of the records from Saudi is going to be very difficult if not next to impossible. I'll try calling tonight to see what they say. But to be completely honest, people in Saudi are very lazy and getting them to do anything not stated in their job contract seems to be impossible. I'll post my previous thread so you can see the DS3025 and get a better idea of what I'm talking about.

http://www.visajourney.com/forums/topic/616002-ds3025/#entry8371313

[Pennycat 880]

CatherineA, thank you for your response. This is a copy of the DS3025, which is a copy of exactly what's in the medical records. Some people do receive this, I know of a few myself that did receive a copy after their medical. It's actually a good thing to have this for AOS. Unless in my case, it is filled out incorrectly. My husband lacked having 2 vaccinations that are needed in the US. It states this on the DS3205. So we've had those done, and now we need the paperwork filled out showing those vaccinations, and that the dates are correct on the ones the doctor did incorrectly. I'm assuming we would receive an RFE for the fact of just needing the 2 vaccinations. But any civil surgeon in my area is saying we need to have an entire medical done again. Unless we have proof everything was done already. Which is ridiculous, but what can I do?

Getting a copy of the records from Saudi is going to be very difficult if not next to impossible. I'll try calling tonight to see what they say. But to be completely honest, people in Saudi are very lazy and getting them to do anything not stated in their job contract seems to be impossible. I'll post my previous thread so you can see the DS3025 and get a better idea of what I'm talking about.

http://www.visajourney.com/forums/topic/616002-ds3025/#entry8371313

So, first, did he ever get the 2 missing vaccinations and if so where? From your other post it looks like he had a religious waiver so did NOT get them? If he did get them and they're missing dates is one problem and if he didn't get them at all, that's another one.

I would still venture to guess that your best option is to submit as-is and see if you get an RFE. Don't submit a copy of the DS-3025 yourself. Do it exactly as the instructions say (basically, don't submit a piece of paper you don't have to, that you know could cause problems). For all you know, what's in the file does have a date on it (maybe they entered the dates after copying for you and before putting in the packet)? Or USCIS will just accept it because everything else surrounding the medical has dates on it?

If you'd rather not "risk" an RFE (it's really not a huge deal but to each their own), you're going to have to re-do the whole medical or try to reason with the civil surgeons. Point out the relevant parts of the instructions to them if necessary. It's really not fair, I grant you, and I'm sorely tempted to report each and every civil surgeon I talked to about vaccine transcription and who insisted on a full medical to USCIS for fraud. But if you want to just get this done, you'll have to just deal with it and pay up.

Again, personally, I'd just submit without and see if whatever was submitted at the border is sufficient and hope you don't get an RFE.

[Pennycat 880]

CatherineA, thank you for your response. This is a copy of the DS3025, which is a copy of exactly what's in the medical records. Some people do receive this, I know of a few myself that did receive a copy after their medical. It's actually a good thing to have this for AOS. Unless in my case, it is filled out incorrectly. My husband lacked having 2 vaccinations that are needed in the US. It states this on the DS3205. So we've had those done, and now we need the paperwork filled out showing those vaccinations, and that the dates are correct on the ones the doctor did incorrectly. I'm assuming we would receive an RFE for the fact of just needing the 2 vaccinations. But any civil surgeon in my area is saying we need to have an entire medical done again. Unless we have proof everything was done already. Which is ridiculous, but what can I do?

Getting a copy of the records from Saudi is going to be very difficult if not next to impossible. I'll try calling tonight to see what they say. But to be completely honest, people in Saudi are very lazy and getting them to do anything not stated in their job contract seems to be impossible. I'll post my previous thread so you can see the DS3025 and get a better idea of what I'm talking about.

http://www.visajourney.com/forums/topic/616002-ds3025/#entry8371313

Oh sorry, and seriously, a LOT of them are doing it just for money, but some of them are confused. Show them the actual instructions here: https://www.uscis.gov/i-693 page 6, question 3. Read it out loud to them. Explain to them about K1s having medicals done abroad, it being submitted at the border and USCIS linking it up later (they are MUCH more used to people adjusting from student/tourist visas and all of them needing full medicals). That if you get an RFE for the full medical, you'll come right back to them.

Or keep calling around and find one who will do a transcription. Personally, I'm stubborn and I don't play with these people. I'd rather take a long weekend and drive out of state than pay some willfully ignorant scam artist posing as a doctor an extra dime. I'd ask them to put that policy in writing so that I can forward it to USCIS and my congressman and see what they think about it. I cannot advise anyone to be the same. It is not the end of the world to re-do the medical, which cold be your easiest way to get this over with.

[KayDeeCee 4,893]

Just to clear up something first: The DS-3025 is supposed to be received by everyone. It states right there on the DS-3025 at the top in bold, large print that a copy is to be given to the applicant. Most countries comply. Only a few don't give the vaccinations and/or a copy of the DS-3025.

Meg, the DS-3025, his passport with the K-1 visa affixed inside(cannot get K-1 without medical exam), and the I-693 instructions plus USCIS policies should be enough for the civil surgeon to do their job for his visa type. Very few countries also give a copy of the whole medical. You can explain that K-1 visa applicants do not receive copies of the medical, as they are sent to the consulate in a sealed envelope, and then again turned over at your POE to be sent to the USCIS, in a sealed envelope with the rest of your case file documentation.

You can use the I-693 instructions, Pages 6-7 > http://www.uscis.gov.../i-693instr.pdf

The I-485 instructions,Page 4 #7 C. > http://www.uscis.gov.../i-485instr.pdf

This Q&A from a USCIS civil surgeon seminar, Page 15, Q&A #57 > http://www.uscis.gov...QA-11-13-12.pdf <--(this particular civil surgeon really needs to read this)

And the USCIS policies on medicals for K visa adjustment applicants > http://www.visajourn...view/?p=7703568

If you cannot find one that is willing to perform what is required for a K-1 AOS applicant, then some just go ahead and get the new medical at the cheapest quoted price. You can trying calling some others that may be a bit farther from you. We traveled about 2 hours away for a civil surgeon willing to do only the vaccinations for my husband.

Edited November 22, 2016 by KayDeeCee

[Meg&Andrew 297]

Just to clear up something first: The DS-3025 is supposed to be received by everyone. It states right there on the DS-3025 at the top in bold, large print that a copy is to be given to the applicant. Most countries comply. Only a few don't give the vaccinations and/or a copy of the DS-3025.

Meg, the DS-3025, his passport with the K-1 visa affixed inside(cannot get K-1 without medical exam), and the I-693 instructions plus USCIS policies should be enough for the civil surgeon to do their job for his visa type. Very few countries also give a copy of the whole medical. You can explain that K-1 visa applicants do not receive copies of the medical, as they are sent to the consulate in a sealed envelope, and then again turned over at your POE to be sent to the USCIS, in a sealed envelope with the rest of your case file documentation.

You can use the I-693 instructions, Pages 6-7 > http://www.uscis.gov.../i-693instr.pdf

The I-485 instructions,Page 4 #7 C. > http://www.uscis.gov.../i-485instr.pdf

This Q&A from a USCIS civil surgeon seminar, Page 15, Q&A #57 > http://www.uscis.gov...QA-11-13-12.pdf <--(this particular civil surgeon really needs to read this)

And the USCIS policies on medicals for K visa adjustment applicants > http://www.visajourn...view/?p=7703568

If you cannot find one that is willing to perform what is required for a K-1 AOS applicant, then some just go ahead and get the new medical at the cheapest quoted price. You can trying calling some others that may be a bit farther from you. We traveled about 2 hours away for a civil surgeon willing to do only the vaccinations for my husband.

As always KayDeeCee thank you for your reply. I'll follow those links and guides and get this taken care of. We had the required immunizations that he was missing done yesterday. Now I just need to get it all transcribed correctly. I really want to avoid having to do the entire medical over, so I will call and drive as far as we need to. Without it being more costly than the medical exam of course.

Catherine, I agree a lot of them Just want the money. I'm going to call around today. If I have to drive 3 or 4 hours to get them transcribed, I'd rather do that than to pay a greedy doctor that's closer to me.

Again thanks for all the replies and help everyone!