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Requesting birth certificate or proof of non-existence from local office in China

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My mother-in-law is in the US on a visa from HK, her green card application was rejected because we dont have her birth certifcate. This doesn't exist as she was born in a rural area in China before the war and any records if any were destroyed. No older relatives exist. So we want to request notarial docs stating that her records dont exist from the Shanghi notarial office through the Chinese emabassy.

Has anyone successfully requested documents from a Chinese notarial office? And if so, how long did it take? Another option is to fly to Shanghi and get the docs in person but that will be very expensive, plus we didnt fill out a 131 form so she could travel while the green card is being processed (underway). I've heard you can also hire someone to go for you, has anyone done this? Any information would be appreciated.

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My mother-in-law is in the US on a visa from HK, her green card application was rejected because we dont have her birth certifcate. This doesn't exist as she was born in a rural area in China before the war and any records if any were destroyed. No older relatives exist. So we want to request notarial docs stating that her records dont exist from the Shanghi notarial office through the Chinese emabassy.

Has anyone successfully requested documents from a Chinese notarial office? And if so, how long did it take? Another option is to fly to Shanghi and get the docs in person but that will be very expensive, plus we didnt fill out a 131 form so she could travel while the green card is being processed (underway). I've heard you can also hire someone to go for you, has anyone done this? Any information would be appreciated.

My fiancee visited the city-level notarial office in Guangzhou, China, a few days ago. She said it will take 8 days to get a birth certificate from there. The "Hukou book" is one of the most important documents to obtain a birth certificate from the notarial office. If your mother-in-law doesn't have a "Hukou Book", she may be out of luck. I heard that you can ask someone else to get the birth certficate for you.


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

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My mother-in-law is in the US on a visa from HK, her green card application was rejected because we dont have her birth certifcate. This doesn't exist as she was born in a rural area in China before the war and any records if any were destroyed. No older relatives exist. So we want to request notarial docs stating that her records dont exist from the Shanghi notarial office through the Chinese emabassy.

Has anyone successfully requested documents from a Chinese notarial office? And if so, how long did it take? Another option is to fly to Shanghi and get the docs in person but that will be very expensive, plus we didnt fill out a 131 form so she could travel while the green card is being processed (underway). I've heard you can also hire someone to go for you, has anyone done this? Any information would be appreciated.

Yes - the birth certificate, as you are thinking of it, didn't exist for ANYONE in China prior to the 1990's.

If she has a Chinese ID, she is most likely on record with an official birth date (look at the ID card) and should be able to get a notarial birth certificate. See other topics on the subject. They are called notarial birth certificates, or "white books" when bound with an English language translation for use overseas.


[color="green"][b][size=2][font="Trebuchet Ms"]Randy and Jiaying[/size][/b][/color] ............................................ [img]http://tinypic.com/erbo02.gif[/img][/font]
[size=1][url="http://www.3dflags.com"]3D Flags.com[/url][font="Comic Sans Ms"]
玉林,桂 resident
Feb 23, 2005 ........ Mailed I-129F to TSC . . . . . . . . .March 8th ............. P1 from CSC
April 11 ................. P2 from CSC . . . . . . . . . . . . . . . . .April 25 ................ NVC sends packet to GUZ
June 22 ................ P3 received . . . . . . . . . . . . . . . . . .Nov 22 ................. PASSED Interview
Dec 2 ................... Made it! . . . . . . . . . . . . . . . . . . . . .Dec 16 .................. Married
May 23, 2006 ..... TDL, EAD, AP received. . . . . . . . . June 16, 2006 ........ AOS interview - wait for FBI bkgrnd check
Apr 19, 2007 .... EAD # 2. . . . . . . . . . . . . . . . . . . . . . Oct 7, 2008 ......... 10-year green card
- - - - - - - - - - - - - - - - - - - - - - - - - - K2 (son) - - - - - - - - - - - - - - - - - - - - - - - - - - -
Dec 2 ..................... AOS/EAD filed . . . . . . . . . . . . . .Dec 17 ................... 21st birthday
Jan 4, 2007 .......... transferred to CSC . . . . . . . . . . . Feb 6, 2007 ............ transferred to MSC
Feb 23 .................... EAD card . . . . . . . . . . . . . . . . . . .Apr 16 .................... AOS denied (over 21)
Jul 26 .................... Master Calendar hearing . . . . . . Nov 15 ...................... Removal hearing
Jan 29, 2008 ........ Voluntary departure[/size][/font]

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My mother-in-law is in the US on a visa from HK, her green card application was rejected because we dont have her birth certifcate. This doesn't exist as she was born in a rural area in China before the war and any records if any were destroyed. No older relatives exist. So we want to request notarial docs stating that her records dont exist from the Shanghi notarial office through the Chinese emabassy.

Has anyone successfully requested documents from a Chinese notarial office? And if so, how long did it take? Another option is to fly to Shanghi and get the docs in person but that will be very expensive, plus we didnt fill out a 131 form so she could travel while the green card is being processed (underway). I've heard you can also hire someone to go for you, has anyone done this? Any information would be appreciated.

My fiancee got her birth certificate from Notarial Serivce (GongZhengChu).

She was able to use her family HoKou records to prove her identity of

her parents, which was required to get the birth certificate.

Be sure to ask for few copies while you are at it, and ask for English translation.

Now some people call this "white book", but I find that to be not too common term

in China...since most Chinese, including some workers and Notarial Services,

aren't aware of it. But it will come in the white cover binding booklet, and it

should include both Chinese and English translation.

They said it would take 5 working days, and they had it done on the 5th day.


10-04-2013 We met online
11-21-2013 We met in person in Shanghai for 2 weeks

12-13-2013 I-129F packet sent via express

12-19-2013 USCIS NOA #1 (text and email) received

12-24-2013 USCIS assigns Alien Registration Number
12-31-2013 USCIS NOA #1 hard copy received
06-02-2014 USCIS web site shows NOA #2 approval
06-06-2014 USCIS web site shows case sent to NVC

06-xx-2014 Fiancee acquired birth, marriage, and police certificates from local police station (wrong)

06-16-2014 NVC creates case with GUZ### number

06-19-2014 NVC sends case sent to Guangzhou, China
06-24-2014 Received packet 3 express mail from embassy
06-25-2014 Completed DS-160 and paid K1 visa fee

06-26-2014 Mailed packet 3 response back to Embassy

06-26-2014 Requested police certificate from Russian embassy

07-08-2014 Received packet 4 email from Embassy

07-17-2014 Picked up Russian police certificate

07-25-2014 Fiancee medical exam (received MMR & Varicella, but they missed required TD shot)

07-31-2014 Picked up medical exam reports

08-01-2014 Request (correct) birth, marriage, and police certificates from Notarial Service (GongZhengChu)

08-06-2014 Picked up birth, marriage, and police certificates from Notarial Service

08-14-2014 Passed Interview Guangzhou embassy

09-01-2014 Received passport, visa, & sealed envelope

09-13-2014 POE

09-17-2014 Went to CBP office to get (US entry) I-94 updated correctly

09-18-2014 Applied for Social Security Card
09-19-2014 Applied for Marriage License (via online)
09-25-2014 Received Social Security Card
09-30-2014 Picked up Marriage License
10-09-2014 Marriage by Justice of Peace
10-09-2014 Got Certified Marriage Certificate Copies
10-17-2014 Received a letter from SS office that they need the marriage license
10-09-2014 Applied to change the social security card name
10-24-2014 Went back to SS office to provide the marriage certificate documents again!!!
12-09-2014 Submitted AOS, EAD, and AP
12-16-2014 Received 16 emails and 16 text NOA messages
01-05-2015 Received Biometrics appointment letter for (01-12-2015)
01-12-2015 Had Biometrics (fingerprint & picture) - Required Marriage Certificate!!!
02-17-2015 EAD and AP is approved
02-23-2015 Received AP is approval letter
02-25-2015 Received EAD/AP combo card (expires 02/16/2016)
02-27-2015 Applied for SS card name change (they took her SS card)
02-27-2015 Driver's learner permit test was denied since the SS card was given to SS office for name change
03-17-2015 Received SS card with married name
03-17-2015 Started to change all her accounts to married name
03-23-2015 Received potential interview waiver letter
03-27-2015 DMV rejects learner's permit due to "legal status=pending" and vision test failure
04-05-2015 Vision test for learner's permit
04-06-2015 DPS sent us letter that DHS cleared my wife's status to acquire driver's license.
04-10-2015 Passed Driver Learner's Permit
04-22-2015 Received Driver Learner's Permit ID card (expires 02/16/2016)
08-27-2015 Green Card approved
08-31-2015 Received Green Card "Welcome Notice Was Mailed" letter
09-05-2015 Received Green card
10-26-2015 Passed Driver's License Road Test (on 3rd attempt)
11-03-2015 Received Driver's License (expires 02/16/2022)
11-06-2015 Applied to remove conditional work remark on SS card
11-23-2015 Received updated Social Security Card.
- - - - - - - - - - Pending Future Processing - - - - - - - - - -
05-27-2017 File 10 Year Green Card
08-27-2017 2 Year Green Card Expires
05-27-2018 File USC

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