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Confusion about birth certificates

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HI, my fiancée just went to a notarial service (Gong Zheng Chu) in Guangzhou to ask about the birth certificate. Apparently, there are 2 types of birth certificates: a certificate created by the notarial service using the applicant’s supplied information (i.e. date of birth, Hukou book, etc.); and a certificate proves that the birth certificate from the hospital where my fiancée was born is legit. My fiancée tried to contact the US embassy via phone in Guangzhou to clarify this issue, but she was ignored and told to visit www.ustraveldocs.com. She also tried to visit the US embassy in Guangzhou and was denied by the security forces outside the embassy. I am just wondering which type of the birth certificates the US embassy is really looking for. Thanks.


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

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Welcome to the forum.

You will need to obtain the "Notarial Certificate" (AKA White Book) format from the notariial service. The US Consulate (DOS) and USCIS both recognize and accept the White Books for documentation purposes, and they will very likely reject the hospital form. Refer to the pinned thread, Chinese Marriage Visa Terms and Definitions, at the top of the forum more details. I would recommend that you consider obtaining several White Books at that time. They may come in handy later, and it is much easier to obtain them now, rather than after she has immigrated to the US.

BTW, there is only one US embassy, that is in Beijing. There is a US consulate in Guangzhou, and there are other consulates in other parts of the country.

Good luck on your immigration journey.

Edited by A&B

Completed: K1/K2 (271 days) - AOS/EAD/AP (134 days) - ROC (279 days)

> Almost 2 years of our lives involved with the USCIS/DOS "shuffle" & worth every second of it ! <

"Si vis amari, ama" - Seneca

_______________________

:idea: Read more, post less.... Google can be your friend ! :idea:

Prior apologies if I can explain it to you, but I can't understand it for you.

Keep your timeline current: http://www.visajourney.com/timeline/

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Welcome to the forum.

You will need to obtain the "Notarial Certificate" (AKA White Book) format from the notariial service. The US Consulate (DOS) and USCIS both recognize and accept the White Books for documentation purposes, and they will very likely reject the hospital form. Refer to the pinned thread, Chinese Marriage Visa Terms and Definitions, at the top of the forum more details. I would recommend that you consider obtaining several White Books at that time. They may come in handy later, and it is much easier to obtain them now, rather than after she has immigrated to the US.

BTW, there is only one US embassy, that is in Beijing. There is a US consulate in Guangzhou, and there are other consulates in other parts of the country.

Good luck on your immigration journey.

Thanks for the reply. I think the birth certificate from a city-level “Gong Zheng Chu” is a part of the "white book". Birth Certificate, Marriage Certificate, Police Records and their English versions obtained from a city-level “Gong Zheng Chu” are put together and called "white book". Please correct me if I am wrong. Is there a terminology for "white book" in Chinese? I know Chinese, but the direct translation of “white book” to Chinese doesn’t sound like an official term.

I have read the pinned thread, but the staff from “Guangzhou(city-level) Gong Zheng Chu” told my fiancee that if he were to follow word by word of this sentence “The certificate must also indicate that the public office extracted the information from official records.” in Packet 3, "a certificate proves that the birth certificate from the hospital where my fiancée was born is legit" is more proper. Although the staff from the Gong Zheng Chu said the decision of which type of birth certificate to make is up to my fiancee.


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

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This is a very often asked question on this regional forum. See if this thread from this past spring is of use to you:

http://www.visajourney.com/forums/topic/488817-trouble-obtaining-birth-certificate-in-china/


Completed: K1/K2 (271 days) - AOS/EAD/AP (134 days) - ROC (279 days)

> Almost 2 years of our lives involved with the USCIS/DOS "shuffle" & worth every second of it ! <

"Si vis amari, ama" - Seneca

_______________________

:idea: Read more, post less.... Google can be your friend ! :idea:

Prior apologies if I can explain it to you, but I can't understand it for you.

Keep your timeline current: http://www.visajourney.com/timeline/

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Thanks for your help. But it is not quite relevant to my situation. My fiancee can obtain either type of birth certificate with no problem. The question is which type. I am disappointed by how rude Guangzhou Consulate is by ignoring my fiancee on phone and in person.


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

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All I can tell you is what we successfully used in June 2012 to obtain a K1 and K2 visa for my then-fiancee and her son at the US Consulate in Guangzhou. We used the Notarial Certificates as I have previously described to you. The information abstracted was from my wife's family hukou. The choice is yours.

Since the advent of usatraveldocs.com (CGI Stanley) contacting the US consulate has gotten more difficult. If you have visited the Guangzhou consulate it may help you understand the need for insulation of the consulate staff from the sea of people trying to get into the consulate every day. It is certainly something to behold. I am not making excuses, just awakening you to reality of dealing with the Guangzhou consulate and environs.

Good luck on your immigration journey.


Completed: K1/K2 (271 days) - AOS/EAD/AP (134 days) - ROC (279 days)

> Almost 2 years of our lives involved with the USCIS/DOS "shuffle" & worth every second of it ! <

"Si vis amari, ama" - Seneca

_______________________

:idea: Read more, post less.... Google can be your friend ! :idea:

Prior apologies if I can explain it to you, but I can't understand it for you.

Keep your timeline current: http://www.visajourney.com/timeline/

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If we are not able to find a clear answer, we may have to obtain both types of birth certificates.


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

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Chinese Notarial Documents - see DOS China Reciprocity Schedule

NOTE:Try http://travel.state..../fees_3272.html or go to http://travel.state.gov/ and search for "Reciprocity by Country" (they seem to change this periodically)

Most of the documents needed can be obtained from one of China's Notarial Offices (Gong Zheng Chu). All Chinese documentation to be used abroad is processed through the notary offices and issued in the form of notarial certificates. Notarial offices are located in all major Chinese cities and in rural county seats

The documents required are the GongZhengShu 公证书

Sample application for documents (your province or hukou may vary): - these links don't seem to work


http://www.bnpo.gov....72115331419.doc

http://www.bnpo.gov....ide/detail1.asp

A discussion of the huji (or hukou 户口) system can be found at Hukou System. Chinese residents should go to their hukou for all notarial documents (birth, divorce, and/or single certificate, and police records). For the police record, one obtained at the hukou will cover all of China.

A notarial document will be in the standard white notarial booklet, have an official red seal, an English translation, and an attestation to the true translation.

Edited by RandyW

[color="green"][b][size=2][font="Trebuchet Ms"]Randy and Jiaying[/size][/b][/color] ............................................ [img]http://tinypic.com/erbo02.gif[/img][/font]
[size=1][url="http://www.3dflags.com"]3D Flags.com[/url][font="Comic Sans Ms"]
玉林,桂 resident
Feb 23, 2005 ........ Mailed I-129F to TSC . . . . . . . . .March 8th ............. P1 from CSC
April 11 ................. P2 from CSC . . . . . . . . . . . . . . . . .April 25 ................ NVC sends packet to GUZ
June 22 ................ P3 received . . . . . . . . . . . . . . . . . .Nov 22 ................. PASSED Interview
Dec 2 ................... Made it! . . . . . . . . . . . . . . . . . . . . .Dec 16 .................. Married
May 23, 2006 ..... TDL, EAD, AP received. . . . . . . . . June 16, 2006 ........ AOS interview - wait for FBI bkgrnd check
Apr 19, 2007 .... EAD # 2. . . . . . . . . . . . . . . . . . . . . . Oct 7, 2008 ......... 10-year green card
- - - - - - - - - - - - - - - - - - - - - - - - - - K2 (son) - - - - - - - - - - - - - - - - - - - - - - - - - - -
Dec 2 ..................... AOS/EAD filed . . . . . . . . . . . . . .Dec 17 ................... 21st birthday
Jan 4, 2007 .......... transferred to CSC . . . . . . . . . . . Feb 6, 2007 ............ transferred to MSC
Feb 23 .................... EAD card . . . . . . . . . . . . . . . . . . .Apr 16 .................... AOS denied (over 21)
Jul 26 .................... Master Calendar hearing . . . . . . Nov 15 ...................... Removal hearing
Jan 29, 2008 ........ Voluntary departure[/size][/font]

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Thanks for the reply. I think the birth certificate from a city-level “Gong Zheng Chu” is a part of the "white book". Birth Certificate, Marriage Certificate, Police Records and their English versions obtained from a city-level “Gong Zheng Chu” are put together and called "white book". Please correct me if I am wrong. Is there a terminology for "white book" in Chinese? I know Chinese, but the direct translation of “white book” to Chinese doesn’t sound like an official term.

I have read the pinned thread, but the staff from “Guangzhou(city-level) Gong Zheng Chu” told my fiancee that if he were to follow word by word of this sentence “The certificate must also indicate that the public office extracted the information from official records.” in Packet 3, "a certificate proves that the birth certificate from the hospital where my fiancée was born is legit" is more proper. Although the staff from the Gong Zheng Chu said the decision of which type of birth certificate to make is up to my fiancee.

So, my fiancée initially got all 3 certificates from a local police station,

and she had them translated to English and Notarized.

I am not 100% sure if above certificates are not accepted by the Guangzhou consulate,

but some have mentioned getting the "white book" from GongZhengChu,

so at the last minute we rushed to get these 3 certificates from GongZhengChu

(it took them 5 working days).

She passed the interview with certificates from GongZhengChu,

so we know these certificates are good.

Here are some pictures of this "white book"...

http://www.visajourney.com/gallery/albums/userpics/184779/Aug19_044.JPG

http://www.visajourney.com/gallery/albums/userpics/184779/Aug19_047.JPG

Now, some folks referred to them as "yellow book" for medical exam and shot records,

and "white book" for 3 (birth, no marriage, and police) certificates,

but my fiancee has never heard of those terms, and she has also found that

most Chinese in China, including the workers at the hospital and at GongZhengChu

are not very familiar with those terminology.

Closest it got was, at the hospital someone mentioned it as "...that yellow color cover booklet...".

And at GongZhengChu, when she inquired about the "white book", they were also baffled,

and they said "...the 3 certificates will be issued in white cover book, if that is what you are referring to...".

In any case, when you get the certificates, be sure to request English translation (which comes as

Chinese and English), and about 3 copies since its so much hassle to get them.

1 copy you will turn in during the interview. And 2 copies can be kept for record and possible use in the future.

I'm bit surprised that they asked her which type of birth certificate she is requesting.

I don't think my fiancee was asked that.

But one problem she had was, they wanted her parent's marriage certificate,

but after her father died, they threw it away so they didn't have it.

So they reluctantly accepted hokou as the only evidence and said that it may take longer time to

validate her parent's marriage.

I can't say with 100% certainty, but I have a hunch either type of 2 birth certificate

will be accepted by the consulate as long as its issued by GongZhengChu.

But if you aren't sure, just get both.

Edited by DualityOneness

10-04-2013 We met online
11-21-2013 We met in person in Shanghai for 2 weeks

12-13-2013 I-129F packet sent via express

12-19-2013 USCIS NOA #1 (text and email) received

12-24-2013 USCIS assigns Alien Registration Number
12-31-2013 USCIS NOA #1 hard copy received
06-02-2014 USCIS web site shows NOA #2 approval
06-06-2014 USCIS web site shows case sent to NVC

06-xx-2014 Fiancee acquired birth, marriage, and police certificates from local police station (wrong)

06-16-2014 NVC creates case with GUZ### number

06-19-2014 NVC sends case sent to Guangzhou, China
06-24-2014 Received packet 3 express mail from embassy
06-25-2014 Completed DS-160 and paid K1 visa fee

06-26-2014 Mailed packet 3 response back to Embassy

06-26-2014 Requested police certificate from Russian embassy

07-08-2014 Received packet 4 email from Embassy

07-17-2014 Picked up Russian police certificate

07-25-2014 Fiancee medical exam (received MMR & Varicella, but they missed required TD shot)

07-31-2014 Picked up medical exam reports

08-01-2014 Request (correct) birth, marriage, and police certificates from Notarial Service (GongZhengChu)

08-06-2014 Picked up birth, marriage, and police certificates from Notarial Service

08-14-2014 Passed Interview Guangzhou embassy

09-01-2014 Received passport, visa, & sealed envelope

09-13-2014 POE

09-17-2014 Went to CBP office to get (US entry) I-94 updated correctly

09-18-2014 Applied for Social Security Card
09-19-2014 Applied for Marriage License (via online)
09-25-2014 Received Social Security Card
09-30-2014 Picked up Marriage License
10-09-2014 Marriage by Justice of Peace
10-09-2014 Got Certified Marriage Certificate Copies
10-17-2014 Received a letter from SS office that they need the marriage license
10-09-2014 Applied to change the social security card name
10-24-2014 Went back to SS office to provide the marriage certificate documents again!!!
12-09-2014 Submitted AOS, EAD, and AP
12-16-2014 Received 16 emails and 16 text NOA messages
01-05-2015 Received Biometrics appointment letter for (01-12-2015)
01-12-2015 Had Biometrics (fingerprint & picture) - Required Marriage Certificate!!!
02-17-2015 EAD and AP is approved
02-23-2015 Received AP is approval letter
02-25-2015 Received EAD/AP combo card (expires 02/16/2016)
02-27-2015 Applied for SS card name change (they took her SS card)
02-27-2015 Driver's learner permit test was denied since the SS card was given to SS office for name change
03-17-2015 Received SS card with married name
03-17-2015 Started to change all her accounts to married name
03-23-2015 Received potential interview waiver letter
03-27-2015 DMV rejects learner's permit due to "legal status=pending" and vision test failure
04-05-2015 Vision test for learner's permit
04-06-2015 DPS sent us letter that DHS cleared my wife's status to acquire driver's license.
04-10-2015 Passed Driver Learner's Permit
04-22-2015 Received Driver Learner's Permit ID card (expires 02/16/2016)
08-27-2015 Green Card approved
08-31-2015 Received Green Card "Welcome Notice Was Mailed" letter
09-05-2015 Received Green card
10-26-2015 Passed Driver's License Road Test (on 3rd attempt)
11-03-2015 Received Driver's License (expires 02/16/2022)
11-06-2015 Applied to remove conditional work remark on SS card
11-23-2015 Received updated Social Security Card.
- - - - - - - - - - Pending Future Processing - - - - - - - - - -
05-27-2017 File 10 Year Green Card
08-27-2017 2 Year Green Card Expires
05-27-2018 File USC

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So, my fiancée initially got all 3 certificates from a local police station,

and she had them translated to English and Notarized.

I am not 100% sure if above certificates are not accepted by the Guangzhou consulate,

but some have mentioned getting the "white book" from GongZhengChu,

so at the last minute we rushed to get these 3 certificates from GongZhengChu

(it took them 5 working days).

She passed the interview with certificates from GongZhengChu,

so we know these certificates are good.

Here are some pictures of this "white book"...

http://www.visajourney.com/gallery/albums/userpics/184779/Aug19_044.JPG

http://www.visajourney.com/gallery/albums/userpics/184779/Aug19_047.JPG

Now, some folks referred to them as "yellow book" for medical exam and shot records,

and "white book" for 3 (birth, no marriage, and police) certificates,

but my fiancee has never heard of those terms, and she has also found that

most Chinese in China, including the workers at the hospital and at GongZhengChu

are not very familiar with those terminology.

Closest it got was, at the hospital someone mentioned it as "...that yellow color cover booklet...".

And at GongZhengChu, when she inquired about the "white book", they were also baffled,

and they said "...the 3 certificates will be issued in white cover book, if that is what you are referring to...".

In any case, when you get the certificates, be sure to request English translation (which comes as

Chinese and English), and about 3 copies since its so much hassle to get them.

1 copy you will turn in during the interview. And 2 copies can be kept for record and possible use in the future.

I'm bit surprised that they asked her which type of birth certificate she is requesting.

I don't think my fiancee was asked that.

But one problem she had was, they wanted her parent's marriage certificate,

but after her father died, they threw it away so they didn't have it.

So they reluctantly accepted hokou as the only evidence and said that it may take longer time to

validate her parent's marriage.

I can't say with 100% certainty, but I have a hunch either type of 2 birth certificate

will be accepted by the consulate as long as its issued by GongZhengChu.

But if you aren't sure, just get both.

Thanks a lot for your input. Perhaps the descriptions in Packet 3 are too ambiguous. The staff from Gong Zheng Chu doesn’t want to take any responsibility if the issued GongZhengShu is not what the consulate is looking for. I guess I have to take a risk or get both types of birth certificates.


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

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Thanks a lot for your input. Perhaps the descriptions in Packet 3 are too ambiguous. The staff from Gong Zheng Chu doesn’t want to take any responsibility if the issued GongZhengShu is not what the consulate is looking for. I guess I have to take a risk or get both types of birth certificates.

More update on this...now I remember the conversation I had with my fiancee.

She had trouble finding any records like (shot records, birth records, etc.) from the hospital,

so she only had hokou to go by. I remember her telling me this.

Therefore, I am very positive now that she got the birth certificate based on the hokou.

Also, this is what packet3/4 instruction says for GuangZhou consulate...

http://photos.state.gov/libraries/guangzhou/47024/IV/K1%20Instruction%20GSS%202013.pdf

□ BIRTH CERTIFICATES:
Each applicant must have one certified copy of his/her birth certificate. Applicants born in the People’s Republic of China must have a birth certificate issued by a local notary public office. The certificate must state the date, place of birth and names of both parents (if deceased, so state). The certificate must also indicate that the public office extracted the information from official records. If someone adopted any of the applicants, that applicant must submit a certified copy of the final adoption decree. Photocopies are acceptable provided the applicant provides the original for inspection by the consular officer.
I think hokou is more official then some hospital record.

10-04-2013 We met online
11-21-2013 We met in person in Shanghai for 2 weeks

12-13-2013 I-129F packet sent via express

12-19-2013 USCIS NOA #1 (text and email) received

12-24-2013 USCIS assigns Alien Registration Number
12-31-2013 USCIS NOA #1 hard copy received
06-02-2014 USCIS web site shows NOA #2 approval
06-06-2014 USCIS web site shows case sent to NVC

06-xx-2014 Fiancee acquired birth, marriage, and police certificates from local police station (wrong)

06-16-2014 NVC creates case with GUZ### number

06-19-2014 NVC sends case sent to Guangzhou, China
06-24-2014 Received packet 3 express mail from embassy
06-25-2014 Completed DS-160 and paid K1 visa fee

06-26-2014 Mailed packet 3 response back to Embassy

06-26-2014 Requested police certificate from Russian embassy

07-08-2014 Received packet 4 email from Embassy

07-17-2014 Picked up Russian police certificate

07-25-2014 Fiancee medical exam (received MMR & Varicella, but they missed required TD shot)

07-31-2014 Picked up medical exam reports

08-01-2014 Request (correct) birth, marriage, and police certificates from Notarial Service (GongZhengChu)

08-06-2014 Picked up birth, marriage, and police certificates from Notarial Service

08-14-2014 Passed Interview Guangzhou embassy

09-01-2014 Received passport, visa, & sealed envelope

09-13-2014 POE

09-17-2014 Went to CBP office to get (US entry) I-94 updated correctly

09-18-2014 Applied for Social Security Card
09-19-2014 Applied for Marriage License (via online)
09-25-2014 Received Social Security Card
09-30-2014 Picked up Marriage License
10-09-2014 Marriage by Justice of Peace
10-09-2014 Got Certified Marriage Certificate Copies
10-17-2014 Received a letter from SS office that they need the marriage license
10-09-2014 Applied to change the social security card name
10-24-2014 Went back to SS office to provide the marriage certificate documents again!!!
12-09-2014 Submitted AOS, EAD, and AP
12-16-2014 Received 16 emails and 16 text NOA messages
01-05-2015 Received Biometrics appointment letter for (01-12-2015)
01-12-2015 Had Biometrics (fingerprint & picture) - Required Marriage Certificate!!!
02-17-2015 EAD and AP is approved
02-23-2015 Received AP is approval letter
02-25-2015 Received EAD/AP combo card (expires 02/16/2016)
02-27-2015 Applied for SS card name change (they took her SS card)
02-27-2015 Driver's learner permit test was denied since the SS card was given to SS office for name change
03-17-2015 Received SS card with married name
03-17-2015 Started to change all her accounts to married name
03-23-2015 Received potential interview waiver letter
03-27-2015 DMV rejects learner's permit due to "legal status=pending" and vision test failure
04-05-2015 Vision test for learner's permit
04-06-2015 DPS sent us letter that DHS cleared my wife's status to acquire driver's license.
04-10-2015 Passed Driver Learner's Permit
04-22-2015 Received Driver Learner's Permit ID card (expires 02/16/2016)
08-27-2015 Green Card approved
08-31-2015 Received Green Card "Welcome Notice Was Mailed" letter
09-05-2015 Received Green card
10-26-2015 Passed Driver's License Road Test (on 3rd attempt)
11-03-2015 Received Driver's License (expires 02/16/2022)
11-06-2015 Applied to remove conditional work remark on SS card
11-23-2015 Received updated Social Security Card.
- - - - - - - - - - Pending Future Processing - - - - - - - - - -
05-27-2017 File 10 Year Green Card
08-27-2017 2 Year Green Card Expires
05-27-2018 File USC

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More update on this...now I remember the conversation I had with my fiancee.

She had trouble finding any records like (shot records, birth records, etc.) from the hospital,

so she only had hokou to go by. I remember her telling me this.

Therefore, I am very positive now that she got the birth certificate based on the hokou.

Also, this is what packet3/4 instruction says for GuangZhou consulate...

http://photos.state.gov/libraries/guangzhou/47024/IV/K1%20Instruction%20GSS%202013.pdf

□ BIRTH CERTIFICATES:
Each applicant must have one certified copy of his/her birth certificate. Applicants born in the People’s Republic of China must have a birth certificate issued by a local notary public office. The certificate must state the date, place of birth and names of both parents (if deceased, so state). The certificate must also indicate that the public office extracted the information from official records. If someone adopted any of the applicants, that applicant must submit a certified copy of the final adoption decree. Photocopies are acceptable provided the applicant provides the original for inspection by the consular officer.
I think hokou is more official then some hospital record.

It makes sense, because I heard the hospital record was not common at all until recently in China. My fiancée was born in 1990 and has a hospital record. Perhaps this is why the staff from Gong Zheng Chu offers her 2 options. By the way, the Packet 3/4 you posted here is not the latest version. It contains too much old information, such as filling out DS 156, DS 156K, DS 230, etc. Currently, only filling out DS 160 is required. I found a more recent Packet 3/4, but I forgot where I found it:

K_Visa_Instructions after 10-2013.pdf


02-21-2014 I-129F packet was sent to USCIS P.O. Box 660151 Dallas, TX 75266 via USPS Priority Express.

02-28-2014 USCIS NOA #1 (text and email) received.

03-03-2014 Alien Registration Number was changed.

08-08-2014 USCIS NOA #2 (found out on 08-11-2014 on USCIS website, no text nor email confirmation) [162 days]

08-18-2014 USCIS shipped the approved case to National Visa Center (NVC) for visa processing. (found out on 08-19-2014 on USCIS website)

08-25-2014 I called NVC 30+ times and finally got through. The staff there told me that my K1 petition hadn't arrived NVC.

08-??-2014 NVC assigned a case number.

08-29-2014 I called NVC 30+ times again and found out NVC sent the petition to Guangzhou Consulate on this day.

08-29-2014 "IMMIGRANT VISA APPLICATION" status was "In Transit" on https://ceac.state.gov/ceacstattracker/status.aspx

09-02-2014 "IMMIGRANT VISA APPLICATION" status became "Ready".

09-05-2014 "IMMIGRANT VISA APPLICATION" status became "Administrative Processing".

09-11-2014 Packet 3 and NVC letter were received.

09-12-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-13-2014 Mailed the response of Packet 3 to Guangzhou Consulate.

09-16-2014 Beneficiary applied for her birth certificate, marital-status certificate and police certificate at a city-level

notarial service center (Gongzhengchu). She also paid $265 visa fee at a CITIC Bank.

09-17-2014 "IMMIGRANT VISA APPLICATION" status was updated. I took the risk and scheduled an interview on 10/15/2014 via ustraveldoc.com before receiving Packet 4.

09-18-2014 "IMMIGRANT VISA APPLICATION" status was updated and Packet 4 was received via email 7 hours later in "Spam" folder.

09-20-2014 Medical Exam

09-24-2014 "IMMIGRANT VISA APPLICATION" status was updated.

09-25-2014 Beneficiary received her birth certificate, marital-status certificate, police certificate and the results from the medical exam.

10-08-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-14-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 "IMMIGRANT VISA APPLICATION" status was updated.

10-15-2014 Interviewed and approved. "IMMIGRANT VISA APPLICATION" status was updated. Case Creation Date : 15-Oct-2014. Status Updated Date:15-Oct-2014

10-16-2014 Status Updated Date:16-Oct-2014. "IMMIGRANT VISA APPLICATION" became "Issued".

10-24-2014 Fiancee picked up K-1 Visa and passport at the CITIC Bank.
11-13-2014 US entry

11-20-2014 Applied for a marriage license.

12-01-2014 Received a marriage certificate.
12-05-2014 Applied for SSN.

12-15-2014 Received SS Card by mail
12-17-2014 Applied for a non-driver's ID
01-03-2015 Received the non-driver's ID by mail
02-03-2015 Mailed I-485, I-131, I-765, I-864 and G-325A to Chicago Lockbox.
03-06-2015 Attended the biometric appointment at Buffalo
03-27-2015 Passed written test and received Learner's Permit

04/13/2015 EAD and AP were approved
10/14/2015 AOS Interview (very simple 5-minute interview) and approved

Share this post


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Share on other sites

It makes sense, because I heard the hospital record was not common at all until recently in China. My fiancée was born in 1990 and has a hospital record. Perhaps this is why the staff from Gong Zheng Chu offers her 2 options. By the way, the Packet 3/4 you posted here is not the latest version. It contains too much old information, such as filling out DS 156, DS 156K, DS 230, etc. Currently, only filling out DS 160 is required. I found a more recent Packet 3/4, but I forgot where I found it:

Yes, Guangzhou consulate still has the old information, and I forgot to point it out. :D

Now everything makes sense. My wife was born in the days they had no good

hospital record keeping...so hokou was the only information they had to go by.

So if you get hokou based birth certificate, likely it should work,

since it worked for my fiancee.

Man...through some detective work...we got this figured out.

Give pat on our back!!! :dance::dance::dance:


10-04-2013 We met online
11-21-2013 We met in person in Shanghai for 2 weeks

12-13-2013 I-129F packet sent via express

12-19-2013 USCIS NOA #1 (text and email) received

12-24-2013 USCIS assigns Alien Registration Number
12-31-2013 USCIS NOA #1 hard copy received
06-02-2014 USCIS web site shows NOA #2 approval
06-06-2014 USCIS web site shows case sent to NVC

06-xx-2014 Fiancee acquired birth, marriage, and police certificates from local police station (wrong)

06-16-2014 NVC creates case with GUZ### number

06-19-2014 NVC sends case sent to Guangzhou, China
06-24-2014 Received packet 3 express mail from embassy
06-25-2014 Completed DS-160 and paid K1 visa fee

06-26-2014 Mailed packet 3 response back to Embassy

06-26-2014 Requested police certificate from Russian embassy

07-08-2014 Received packet 4 email from Embassy

07-17-2014 Picked up Russian police certificate

07-25-2014 Fiancee medical exam (received MMR & Varicella, but they missed required TD shot)

07-31-2014 Picked up medical exam reports

08-01-2014 Request (correct) birth, marriage, and police certificates from Notarial Service (GongZhengChu)

08-06-2014 Picked up birth, marriage, and police certificates from Notarial Service

08-14-2014 Passed Interview Guangzhou embassy

09-01-2014 Received passport, visa, & sealed envelope

09-13-2014 POE

09-17-2014 Went to CBP office to get (US entry) I-94 updated correctly

09-18-2014 Applied for Social Security Card
09-19-2014 Applied for Marriage License (via online)
09-25-2014 Received Social Security Card
09-30-2014 Picked up Marriage License
10-09-2014 Marriage by Justice of Peace
10-09-2014 Got Certified Marriage Certificate Copies
10-17-2014 Received a letter from SS office that they need the marriage license
10-09-2014 Applied to change the social security card name
10-24-2014 Went back to SS office to provide the marriage certificate documents again!!!
12-09-2014 Submitted AOS, EAD, and AP
12-16-2014 Received 16 emails and 16 text NOA messages
01-05-2015 Received Biometrics appointment letter for (01-12-2015)
01-12-2015 Had Biometrics (fingerprint & picture) - Required Marriage Certificate!!!
02-17-2015 EAD and AP is approved
02-23-2015 Received AP is approval letter
02-25-2015 Received EAD/AP combo card (expires 02/16/2016)
02-27-2015 Applied for SS card name change (they took her SS card)
02-27-2015 Driver's learner permit test was denied since the SS card was given to SS office for name change
03-17-2015 Received SS card with married name
03-17-2015 Started to change all her accounts to married name
03-23-2015 Received potential interview waiver letter
03-27-2015 DMV rejects learner's permit due to "legal status=pending" and vision test failure
04-05-2015 Vision test for learner's permit
04-06-2015 DPS sent us letter that DHS cleared my wife's status to acquire driver's license.
04-10-2015 Passed Driver Learner's Permit
04-22-2015 Received Driver Learner's Permit ID card (expires 02/16/2016)
08-27-2015 Green Card approved
08-31-2015 Received Green Card "Welcome Notice Was Mailed" letter
09-05-2015 Received Green card
10-26-2015 Passed Driver's License Road Test (on 3rd attempt)
11-03-2015 Received Driver's License (expires 02/16/2022)
11-06-2015 Applied to remove conditional work remark on SS card
11-23-2015 Received updated Social Security Card.
- - - - - - - - - - Pending Future Processing - - - - - - - - - -
05-27-2017 File 10 Year Green Card
08-27-2017 2 Year Green Card Expires
05-27-2018 File USC

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birth certificates brain dump (mine)

1. no one really issued a birth certificate from hospital. got one? must be younger person.

2. have hukuo book? go get a birth certificate, Chinese version.

3. have birth certificate, Chinese version? go get a white book, notarial translation of the birth certificate.

4. must get this paperwork done/handled, in hukuo city or hukuo district, sometimes hukuo province is ok also.

the pinned topic in this forum has some interaction with the poster and myself, over a 3 month period of him gathering info.

RandyW's post is also inclusive of the info needed.

Edited by Darnell

Sometimes my language usage seems confusing - please feel free to 'read it twice', just in case !
Ya know, you can find the answer to your question with the advanced search tool, when using a PC? Ditch the handphone, come back later on a PC, and try again.

-=-=-=-=-=R E A D ! ! !=-=-=-=-=-

Whoa Nelly ! Want NVC Info? see http://www.visajourney.com/wiki/index.php/NVC_Process

Congratulations on your approval ! We All Applaud your accomplishment with Most Wonderful Kissies !

2mzcunl.gif

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My fiancee just noticed this language in the requirements - The certificate must also indicate that the public office extracted the information from official records.

Should the Gong Zheng Shu include a specific statement to that effect? Has anyone had any issue with this specifically, or is there only one kind of Gong Zheng Shu.

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