Brussels, Belgium
US Embassy / Consulate Info

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last updated on 2016-06-21 by leroyleviticus

Phone Number: Automated Visa Information Service: 0903 99 980 (1.1155 €/minute; 24 hrs): Not helpful
A real person: 02/508.21.11, but they might transfer you to another machine
Direct numbers to Consular Section are: 02/508.25.35 or 02/508.25.37 ( not working)
The Embassy’s fax number is 02/511.27.25.
The Consular Section’s fax number is 02/513.04.09

Embassy of the United States of America
Regentlaan 27 Boulevard du Régent, B-1000 Brussels
Phone: (32-2) 811-4000 (Verified and works)

Fax: (32-2) 811-4500
Hours: Monday through Friday 9:00 to 6:00 p.m

Dial-in Immigrant Visa Information: 0032-(0)2-788.12.00
(from 8:00 a.m. to 5:00 p.m., Monday - Friday) Cost : 15 euros per call.
E-Mail: - (verified): in the subject line: Brussels IV Unit and your case number if you have one
- (got a reply in 1 business day in Oct 2014): put case number/name/DoB in subject line
Address: U.S. Embassy
I.V. Section
Boulevard du Régent/Regentlaan 25
B-1000 Brussels

Working Hours: Non-Immigrant Visa Section

Opening Hours: Monday through Friday 8:30 to 11:30 a.m.
Closed on U.S. and Belgian Holidays

Best Contact Method: phone consular section directly. Best time to contact is after 10:00 a.m. or after 2:00 p.m.

email is fast and efficient also.
Approx Waiting Time for Interview After Consulate Recieves NVC Package: A month or less.
Issues Packet 3?
Packet 3 Contains: Checklist:

- DS-230 part I
- DS-160 instructions
- I-134
- Photo spec sheet + addresses of photographers
- Medical questionnaire
- Addresses of doctors for medical (3, one in Brussels, one in Antwerp, one in Luxembourg)
- Instructions for obtaining Police Certificate and Military Certificate. (Upon request they can provide you with instructions on how to obtain police records from abroad.). Not required for women.
- Birth certificate instructions
- Passport instructions
- Court and prison records instructions
- Marriage certificates instructions
- Translation instructions
- Letter to send to ministry of justice to request 'police record'
- Applicant's statement to send when documents are ready*

Issues Packet 4? Yes
Packet 4 Contents (if known):
Forms to Consulate? Checklist
DS-230 part I
DS-160 : printed confirmation must be sent
Can be done separately.
Other Forms (if any)? - International Birth certificate: Go to the city hall/discrict house of either the city you live in, or the city you were born in. Cost is €6.50 (some towns charge only 1,50 Euro)

Luxembourg (you should get it from the "commune" you were born in): 2€

- Police certificate: There will be a letter in your packet 3 you can send, but if you don't want to wait for that, you can write your own letter to
Ministerie van Justitie/Ministère de la Justice
Strafregister/Casier Judiciaire
Waterloolaan/Boulevard de Waterloo 518
1000 Brussels

The letter should have your name, date and place of birth, and address, and your request for TWO copies of your Belgian police certificate (Uittreksels van het Strafregister/extraits de Casier Judiciaire)
The embassy will probably take only one copy, but you need to request two. They will send it to you for free in two or three days.

Template looks like this:

(Date, address of US embassy and Ministry of Justice at the top)

Ik, ondergetekende/Je, soussigné(e)/I, undersigned,

FAMILLIENAAM/NOM DE FAMILLE/SURNAME (meisjesnaam indien gehuwd/nom de jeune fille si marieé/maiden name for married women):

wenst hierbij een aanvraag in te dienen tot het verkrijgen van twee Uittreksels van het Strafregister. Deze documenten zijn bestemd voor mijn immigratieaanvraag voor de Verenigde Staten/sollicite l'obtention de deux Extraits de Casier Judiciaire. Ces documents sont destinés pour mon dossier d'immigration pour les Etats-Unis/hereby would like to request two copies of the Belgian Police Certificate. These documents are to be included in my immigration application for the United States.



Luxembourg: The "Extrait de Casier Judiciaire" is free of charge and takes 2-3 business days. It can be ordered online.

- Proof of payment
- Divorce/death certificates if applicable.
- Military certificate: The Belgian Military Certificate (Certificat de Militie/Militiegetuigschrift) can be obtained through the Service Milice/Dienst Militie of the local town hall authorities. Persons who were exempted from military service as well as persons who benefit from the new legislation suspending the military service also need to present this certificate.
Direct Consular Filing Offered? Yes
If DCF Allowed: For all or only US citizen lawfully resident in country?
Can fiance(e)/spouse attend interview? Yes
Visa fee payment "same day" or "in advance"? Ahead of Time
Did embassy schedule interview or could you walk-in? Scheduled Ahead of Time
Visa issued same day? No
If not what's the waiting period? 2 days. they give a call when its ready and you go and pick it up yourself.
Is the Medical exam same day as interview? No
Cost of Medical Exam? Will be refunded by Mutualiteit/Mutualite. You will receive the "green slips" you get from regular doctor's visits. (Brussels does not refund any of the costs, whether you are with a mutualiteit or not)
€37 for the doctor's visit
€25 for the blood test
€25 for the X rays
Extra for shots if you need them.
Consultation: Brussels €37, Antwerp €37, Luxembourg €37
X-rays: Brussels €30, Antwerp €25, Luxembourg €30
Laboratory: Brussels €16, Antwerp €25, Luxembourg €16
Total: Brussels: €83, Antwerp €87, Luxembourg €119

Diphteria, tetanus, and pertussis and polio (Tetravac): €20,72
Tetanus, diphteria pro adulto: €3,05
Polio IPV (Imova) €3,59
Measles, rubella and mumps: €18,79
Hepatitis B Junior: €15,47
Hepatitis B Pro Adulto: €30,47
Haemofilus influenza type B: €18,49
Varicella: €45,07
Pneumoccocal: €17,92
Influenza: €9,05
gardasil: € 131 for females under 26 (for brussels: you can get it with your family physician after the medical, and send the proof later. you'll get results after the proof has been sent (by email or fax))
List of doctors? Dr. Kaesemans
Dr. Jean Degreef
Centre Medical Meiser
Boulevard Leopold III no. 5
1030 Brussels

Dr. Wildiers
Verversui 34
2000 Antwerp

Dr. Jean Koppes
Centre Médical Belair
29 Rue Alphonse München
L-2172 Luxembourg
How many Passport Photo's Required for the medical? 4
How many Passport Photo's Required at the interview? 2
Estimated waiting time at the consulate on the day of interview? An hour.
Vaccination requirements? Mumps, measles, rubella, polio, tetanus, diphteria, pertussis, hepatitis B, varicella, haemophilus influenzae type B. For people over 60 there is also an influenza shot.

Varicella is not always given and Hep B is usually recommended only for those < 19 years of age. You will however require these for your AOS.

HVP for females under 26
Cheap and good hotels near the Consulate? I don't think many people will need a hotel, but if you do ...
Additional Info? To obtain a police certificate (from the Justice Ministry)
New address:
5-8 avenue de la Porte de Hal / Hallepoortlaan 5-8
1060 Brussel / Bruxelles

Additional information about the medical appointment(s).
This information comes from the Doctor in Antwerp and may or
may not apply to the other 2 Doctors.

Q&A regarding American immigration papers:

Q: How long does it take to get an appointment?
A: 1. After your phone call, it takes maximum 3 days to get
a first appointment at the doctor's office.
2. To get the results of the medical examination (blood tests etc),
another appointment will be fixed within 4 days after the last appointment
3. When having an appointment, the waiting time at the doctor's office
will be reduced to a minimum.

Q: How long before the interview should the candidate plan his/her
medical examination appointment?
A: 1. It is advised to plan the medical examination at least 3 days before
the interview at the embassy.

Q: How will the medical results be communicated and how long
does it take to get them?
A: 1. The confidential results are handed over to the candidate during
the second medical appointment.
2. The candidate has to bring the results to the embassy.

Q: What to do if the candidate does not have a vaccination card?
A: 1. The doctor will check which vaccinations are required and will
administer the injections during the second appointment.
2. All types of vaccinations are dealt within one appointment.
The candidate does not need to come back for multiple vaccinations.

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