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Customs Form Letter

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Do any of my fellow Canucks have a template for a letter from one's employer confirming my expected return back to work date to present at U.S. customs? My employer wants to know exactly to put in the letter.

Is it also advisable for them to print it with company letter-head?

Any other sort of guidelines I should have them follow (pertinent information, etc)?


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Since I'm the USC I don't have a template but I do think that getting it on company letterhead is a good idea.

Service Center: California Service Center

Consulate: Montreal, Canada

9/19/11: I-129F Sent

9/22/11: I-129F NOA1

2/8/12: I-129F RFE

3/5/12: I-129F RFE Reply Sent

(RFE details can be found here: http://www.visajourney.com/forums/topic/365210-rfe-primary-vs-secondary-evidence-feed-back-please/)

3/14/12: I-129F NOA2 (Approved!)

3/20/12: NVC Received Petition

3/29/12: Petition Left NVC

4/19/12: Consulate Received Petition

4/30/12: Packet 3 Notification Received by Petitioner in US

5/11/12: Packet 3 Received by Beneficiary in Canada

5/28/12: Packet 3 Returned via DHL

6/5/12: Packet 3 Received by Consulate, said they'd emailed Packet 4 (haven't received)

8/2/12: Consulate Interview at Montreal

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Just have your employer type something along the lines of:

Jane Doe has been employed at Bob's Hardware since January 1, 2011. Jane has asked for 2 weeks vacation time to visit her fiance Bill in Washington. Jane will be starting her vacation on June 1, 2012 and is scheduled to work on June 15, 2012 when she returns from her vacation.

If you have any questions or wish to confirm her employment please contact Bob, her supervisor, at xxx-xxx-xxxx.


Bob Bobson

Owner, Bob's Hardware

1 Orange Lane

Vancouver, BC


Phone: xxx-xxx-xxxx

I mean, that's all they really need to see. Bring some pay stubs showing your most recent pay and a print off of your bank account. Having a return ticket and lease is also handy.

And yes, a company letterhead would look great.

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On each of the numerous times I visited I brought a letter from my employer (government) with letter head and dated, saying I was on scheduled leave ie vacation from whatever date to whatever date and was expected to return to work by whatever date. I also had a letter saying when I was hired. I brought with me current utility bills ie cable, hydro/electric, bank statements; and even brought evidence of owning a home. I was never asked formally for any of the paper work so it was total overkill but I had that with me and I never had any problems crossing, never denied.

so no template per say :thumbs:

2007 Nov 30: Met in Las Vegas, Nevada

2009 Jul 13: Proposed/Engaged in Sedona, Arizona

2009 Dec 26: Married in Tucson, Arizona


2009 Dec 30: Filed I-130

2010 Jan 02: I-130 delivered

2010 Jan 07: NOA1 - email - CSC

2010 Jan 11: Received NOA1 hardcopy

2010 Mar 24: NOA2 - email & text - NVC

2010 Mar 29: Received NOA2 hardcopy

I-130 was approved in 76 days from NOA1 date


2010 Mar 30: NVC received - case# assigned - emails given to NVC

2010 Mar 30: Opted in - DS3032 emailed to NVC

2010 Mar 31: Received AOS bill & DS3032 - paid AOS

2010 Apr 05: Online payment portal confirms paid AOS(Apr 2 processing date)

2010 Apr 05: Sent I-864 package

2010 Apr 15: EP confirmation email

2010 Apr 15: IV bill generated & paid

2010 Apr 15: Email confirmation - receipt of DS3032

2010 Apr 16: IV bill confirmed paid - sent DS230 package

2010 Apr 19: NVC operator confirms I864 & DS230 documents have been received

2010 Apr 21: AVR confirms all documents received Apr 19th

2010 Apr 23: Email from NVC: case complete - confirmed by NVC - sign in fail

Completed in 24 days


2010 May 27: Email from NVC - consulate received file - interview Montreal Jul 27th

2010 Jun 16: Medical @ Woking Medical Centre, Vancouver, Canada - APPROVED

2010 Jul 27: Interview @ US Consulate in Montreal, Canada - APPROVED

Your interview took 201 days from your I-130 NOA1 date

2010 Aug 13:POE Washington - APPROVED


2012 May 14 - mailed I-751

2012 May 16 - delivered @ CSC

2012 Jun 18 - I 551 stamp

2012 Jun 28 - biometrics appointment NOA notice date Jun 7

2012 Dec 20 - approved

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