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Notarized Vs Certified Copy

#1 Lace

Lace

    Senior Member

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Posted 04 March 2007 - 03:59 PM

Been reading alot (who here hasn't :whistle: ) and people seem to be using the words "Notarized Copy" and "Certified Copy". Maybe I'm reading too much into it but could any of you blame me? Is there a difference between the two? This is the impression I'm getting.

Notarized Copy: You take the orginal documents to a public notary. They make copies of it on their copy machine. Stamps it and signs it with their infomation and stables it. If the stable gets removed it's no longer a "Notarized Copy".

Certified Copy: Getting a copy of the document from the place that first issued it. It looks identical to the orginal or has a "copy" with the seal of the place that issued the orginal document.

Or is it:

You can't "Notarized" a copy. You can only "Notarized" a signature.

You can "Certified" a copy by adding the lines: "Copies of documents submitted are exact photocopies of unaltered documents and I understand that I may be required to submit original documents to an Immigration or Consular officer at a later date." Date, sign and print your name on it. Or do you have to fill out the FC-029?

It may seem like I'm nitpicking and I would perfectly understand if anyone thinks so but I received an email from a friend with the instructions on Packet 3 from the US Embassy In Cambodia. I rather give them whatever they want. They want an orginal AND certified/notarized copy? I'll give them 2. lol They are known to misspell things and such. Are Notarized and Certified Copy the same thing? Or is there no such thing as a "Notarized Copy"?

Requirements based on the email of instructions:
Birth Certificates: The original and a certified copy of your birth certificate is required.

Requirements based on AFFIDAVIT OF SUPPORT requirement.
Notarized copies of his or her latest federal income tax return;
  • 0
N-400 for Citizenship.
09/15/2010 Application Sent.
09/22/2010 Check Cashed.
09/23/2010 NOA Sent.
09/27/2010 NOA Received.
10/15/2010 Biometric Appointment.
01/26/2011 Interview Letter.
02/24/2011 Interview Date. PASSED!!!!!!!!
03/25/2011 Received oath ceremony letter
04/21/2011 Oath Ceremony @ 12:30PM
Oath Ceremony Completed. Now A US Citizenship.


I-130 Petition for Mother
05/05/2011 Application Sent To Chicago Lockbox.
05/11/2011 Check Cashed.
05/14/2011 Received NOA.
08/03/2011 RFE Notice Sent.
08/06/2011 RFE Received.
08/22/2011 Send Additional Evidence.
08/25/2011 Status Update Changed To RFE Received.
09/02/2011 Approval Notice Sent.
09/06/2011 Approval Letter Received.
09/29/2011 Received Email With NVC Number, Fee, And Choice Of Agent Form.
09/29/2011 Paid NVC $88.00 Fee Online.
09/30/2011 Online Status Changed To Paid.
10/07/2011 Emailed Choice Of Agent Form.
10/12/2011 Paid $404.00 IV Fee Online.
10/14/2011 Online Status Changed To Paid.
01/10/2012 Email From NVC Stating Case Complete And Interview Date 02/16/2012 @ 7AM
01/18/2012 Medical Appointment
02/16/2012 Interview Date PASSED!!!!!!!!!!!!!!!!

#2 brnidokiegurl

brnidokiegurl

    Once Upon A Time....



Posted 04 March 2007 - 04:05 PM

I went to the records dept and got a certified copy of a birth certificate then i took a another form to my work and the lady there notorized my signature (make any sense?)
  • 0
TIMELINE
04/04/2007 K1 Interview from H...w/the devil herself
06/12/2007 Rec'd Notification Case Now Back In Calif. only to expire
-------------
11/20/2007 Married in Morocco
02/23/2008 Mailed CR1 application today
03/08/2008 NOA1 Notice Recd (notice date 3/4/08)
08/26/2008 File transfered fr Vermont to Calif
10/14/2008 APPROVALLLLLLLLLLLL
10/20/2008 Recd hard copy NOA2
10/20/2008 NVC Recd case
11/21/2008 CASE COMPLETE
01/15/2009 INTERVIEW

01/16/2009 VISA IN HAND
01/31/2009 ARRIVED OKC


BE WHO YOU ARE AND SAY WHAT YOU FEEL, BECAUSE THOSE WHO MIND DONT MATTER AND THOSE WHO MATTER DONT MIND

YOU CANT CHANGE THE PAST BUT YOU CAN RUIN THE PRESENT BY WORRYING OVER THE FUTURE

TRIP.... OVER LOVE, AND YOU CAN GET UP
FALL.... IN LOVE, AND YOU FALL FOREVER

I DO HAVE THE RIGHT TO REMAIN SILENT, JUST NOT THE ABILITY

LIKE THE MEASLES, LOVE IS MOST DANGEROUS WHEN IT COMES LATER IN LIFE

LIFE IS NOT THE WAY ITS SUPPOSED TO BE, ITS THE WAY IT IS

I MAY NOT BE WHERE I WANT TO BE BUT IM SURE NOT WHERE I WAS

#3 joeyjoey

joeyjoey

    Platinum Member

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Posted 04 March 2007 - 04:18 PM

Been reading alot (who here hasn't :whistle: ) and people seem to be using the words "Notarized Copy" and "Certified Copy". Maybe I'm reading too much into it but could any of you blame me? Is there a difference between the two? This is the impression I'm getting.

Notarized Copy: You take the orginal documents to a public notary. They make copies of it on their copy machine. Stamps it and signs it with their infomation and stables it. If the stable gets removed it's no longer a "Notarized Copy".

Certified Copy: Getting a copy of the document from the place that first issued it. It looks identical to the orginal or has a "copy" with the seal of the place that issued the orginal document.

Or is it:

You can't "Notarized" a copy. You can only "Notarized" a signature.

You can "Certified" a copy by adding the lines: "Copies of documents submitted are exact photocopies of unaltered documents and I understand that I may be required to submit original documents to an Immigration or Consular officer at a later date." Date, sign and print your name on it. Or do you have to fill out the FC-029?

It may seem like I'm nitpicking and I would perfectly understand if anyone thinks so but I received an email from a friend with the instructions on Packet 3 from the US Embassy In Cambodia. I rather give them whatever they want. They want an orginal AND certified/notarized copy? I'll give them 2. lol They are known to misspell things and such. Are Notarized and Certified Copy the same thing? Or is there no such thing as a "Notarized Copy"?

Requirements based on the email of instructions:
Birth Certificates: The original and a certified copy of your birth certificate is required.

Requirements based on AFFIDAVIT OF SUPPORT requirement.
Notarized copies of his or her latest federal income tax return;


I doubt that you can get the actual original of your birth certificate! A certified copy is all you can get.
Your I-134 will need you to have your signature notarized.

Notarized - Signatures are witnessed by an offical. The act of witnessing a signature is then noted by a "Notary" by crimping the paper with a seal or by using an ink stamp. Thus the term "notarized".

Certified copy - A representation of an official document and impressed or stamped with a seal making it a "certified" copy.

Edited by joeyjoey, 04 March 2007 - 04:18 PM.

  • 0
Fernanda's Timeline

K-1
June 2, 2006 - Mailed K1 Petition
Jun 28, 2006 - NOA1
Oct 05, 2006 - NOA2 - APPROVED after 122 days
Dec 05, 2006 - Received Packet 3 from Consulate
Dec 11, 2006 - Medical Examination in Belo Horizonte
Jan 10, 2007 - Returned Packet #3 to Consulate (SEDEX-10)
Mar 13, 2007 - INTERVIEW SUCCESS! We have our K-1 VISA !!

POE & Texas Wedding
Mar 27, 2007 - POE Houston, TX. No questions. Gone in 10 minutes.
Mar 28, 2007 - Marriage License app
April 4, 2007 - Our Wedding Day!
April 12, 2007 - Apply for SS card with married name
April 20, 2007 - Received SS card

AOS
June 4, 2007 - Mailed AOS
June 6, 2007 - USCIS received
June 11, 2007 - NOA1 for I-485
July 18, 2007 - Biometrics completed
July 20, 2007 - Case transferred from MSC to CSC
July 31, 2007 - AOS Approved - 57 days - Without an Interview!
Aug 06, 2007 - Received Green Card in the mail today!

Jan 8, 2009 @ 8:18PM - Our son was born tonight !!

I-751 - Remove Conditions
July 11, 2009 - Certified Mail to VSC I-751 Package
July 14, 2009 - Check cleared bank
July 20, 2009 - NOA1 & 1 yr extension - Receipt date is July 14. Case# assigned
Sept 1, 2009 - Biometrics completed
Nov 25, 2009 - I-751 is approved. No Interview.
Dec 14, 2009 - 10yr Green Card arrived !

#4 reach449

reach449

    Gold Member

  • PipPipPipPipPipPipPip


Posted 04 March 2007 - 04:20 PM

Been reading alot (who here hasn't :whistle: ) and people seem to be using the words "Notarized Copy" and "Certified Copy". Maybe I'm reading too much into it but could any of you blame me? Is there a difference between the two? This is the impression I'm getting.

Notarized Copy: You take the orginal documents to a public notary. They make copies of it on their copy machine. Stamps it and signs it with their infomation and stables it. If the stable gets removed it's no longer a "Notarized Copy".

Certified Copy: Getting a copy of the document from the place that first issued it. It looks identical to the orginal or has a "copy" with the seal of the place that issued the orginal document.

Or is it:

You can't "Notarized" a copy. You can only "Notarized" a signature.

You can "Certified" a copy by adding the lines: "Copies of documents submitted are exact photocopies of unaltered documents and I understand that I may be required to submit original documents to an Immigration or Consular officer at a later date." Date, sign and print your name on it. Or do you have to fill out the FC-029?

It may seem like I'm nitpicking and I would perfectly understand if anyone thinks so but I received an email from a friend with the instructions on Packet 3 from the US Embassy In Cambodia. I rather give them whatever they want. They want an orginal AND certified/notarized copy? I'll give them 2. lol They are known to misspell things and such. Are Notarized and Certified Copy the same thing? Or is there no such thing as a "Notarized Copy"?

Requirements based on the email of instructions:
Birth Certificates: The original and a certified copy of your birth certificate is required.

Requirements based on AFFIDAVIT OF SUPPORT requirement.
Notarized copies of his or her latest federal income tax return;



A notarizied copy of something is just affirming officially that YOU have signed whatever document. It just verifies that is is truly your signature.

A certified copy is a copy of a document, (Birth Certificate, Death Certificate, Marraige Certificate, etc.), that the copy is from the originating source, i.e. County Clerk's office or a goverment agency.

So long story short: Notarized document is verifying your signature; certified copy is an original copy from where the document was published.

Good Luck,

Randy
  • 1
SAO'S AND RANDY'S TIMELINES:

K-1:
08/06-Met on-line
03/05/07-NAO1
06/03/07-NOA2

08/06/07-INTERVIEW>>PASSED INTERVIEW!!
08/21/07-POE LAX!!!
09/24/07-Wedding

AOS:
10/18/07-Mailed AOS Package
10/29/07-All, (three) NOA1's received in the mail!
11/20/07-Biometric's Appointment/Complied with..no problems

12/18/07-NOA for interview appointment...02/12/08
12/26/07-Touched and EAD and AP Approvals.
01/04/08-Recieved EAD card and AP in the US mail!
02/12/08-AOS APPROVED AT INTERVIEW; CARD ORDERED
02/28/08-Green Card arrived in mail.

Removal of Conditions:
11/12/09-Mailed I-751 package

11/19/09-VSC recieved package
11/23/09-NOA 1

01/21/10-USCIS confirms no Biometrics
02/16/10-Card Production ordered
02/27/10-Green Card arrived!

#5 Lace

Lace

    Senior Member

  • PipPipPipPipPip


Posted 04 March 2007 - 05:33 PM

I think I'm starting to understand. Meaning you can't offically get a ""Notarized Copy" of things that doesn't have anything t sign. Example: You can' t get a "Notarized Copy" of your passport, birth certificate, tax returns as there's no space to actually sign and witnessed by a public notary. I can write anything I want and have my signature "Notarized" which offically says I'm the one that signed the document and public notary is the witness.

A certificate copy is a copy from the orginal source.


Back to the orginal confusion:
Requirements based on AFFIDAVIT OF SUPPORT requirement.
Notarized copies of his or her latest federal income tax return;

This should be "Certified Copy" which you can get from the IRS (orginal source). And I really can't take that anywhere and get a "Notarized Copy" of it can I? Nothing for me to sign and nothing for a public notary to sign. I guess I'm starting to understand. I hope I didn't confuse other people. Thanks for clearing it up guys. Googleing only confused me more. :blush:
  • 0
N-400 for Citizenship.
09/15/2010 Application Sent.
09/22/2010 Check Cashed.
09/23/2010 NOA Sent.
09/27/2010 NOA Received.
10/15/2010 Biometric Appointment.
01/26/2011 Interview Letter.
02/24/2011 Interview Date. PASSED!!!!!!!!
03/25/2011 Received oath ceremony letter
04/21/2011 Oath Ceremony @ 12:30PM
Oath Ceremony Completed. Now A US Citizenship.


I-130 Petition for Mother
05/05/2011 Application Sent To Chicago Lockbox.
05/11/2011 Check Cashed.
05/14/2011 Received NOA.
08/03/2011 RFE Notice Sent.
08/06/2011 RFE Received.
08/22/2011 Send Additional Evidence.
08/25/2011 Status Update Changed To RFE Received.
09/02/2011 Approval Notice Sent.
09/06/2011 Approval Letter Received.
09/29/2011 Received Email With NVC Number, Fee, And Choice Of Agent Form.
09/29/2011 Paid NVC $88.00 Fee Online.
09/30/2011 Online Status Changed To Paid.
10/07/2011 Emailed Choice Of Agent Form.
10/12/2011 Paid $404.00 IV Fee Online.
10/14/2011 Online Status Changed To Paid.
01/10/2012 Email From NVC Stating Case Complete And Interview Date 02/16/2012 @ 7AM
01/18/2012 Medical Appointment
02/16/2012 Interview Date PASSED!!!!!!!!!!!!!!!!

#6 serendipitous

serendipitous

    Member

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Posted 04 March 2007 - 05:41 PM

OHhh that was definitely very helpful to me :)
  • 0

My timeline:


02 - 09 - 2007 - Sending off of my I-129F package
02 - 13 - 2007 - NOA1 Received
02 - 21 - 2007 - Touched!
03 - 01 - 2007 - NOA2 Received

03 - 02 - 2007 - Touched Again!
03 - 06 - 2007 - NVC Received
03 - 07 - 2007 - Was told by email I-129F will be forwarded to Sydney
03 - 08 - 2007 - I-129F picked up by DHL and on it's way to Sydney!!
03 - 12 - 2007 - Sydney Consulate received packet! From DHL: 1:48 pm Shipment delivered WOOT
03 - 19 - 2007 - Packet Three is sent off!
03 - 20 - 2007 - Corey goes to get his fingerprints/police check completed. Now we wait for the investigation and then I can be assured he's not a criminal =]
03 - 21 - 2007 - Corey gets Pkt 3 via Registered Mail

03 - 22 - 2007 - Sent Corey a copy of all the documents and the notarized I-134.. hopefully everything arrives safely!
04 - 17 - 2007 - Corey's Medical Examination.. Let's hope everything goes great!
05 - 01 - 2007 - Corey's Medical Rescheduled to this date because doctor was away!
05 - 04 - 2007 - Corey's Initial Interview date! (We only had ONE week's notice!)
05 - 30 - 2007 - Corey's Rescheduled Interview date because there was no time for the initial one
____________________________________________

#7 brnidokiegurl

brnidokiegurl

    Once Upon A Time....



Posted 04 March 2007 - 05:47 PM

I work with legal papers, to do this one process if the person wants it done, they have to go to the court clerk and get a (certified) copy of the sentence or whatever is the case. They are certifying that this is a true copy of the original and the ct clerk or authorizing person will sign or initial unlike my birth certificate i think it says this is certified copy and the paper has some kind of special paper with underlying marks
  • 0
TIMELINE
04/04/2007 K1 Interview from H...w/the devil herself
06/12/2007 Rec'd Notification Case Now Back In Calif. only to expire
-------------
11/20/2007 Married in Morocco
02/23/2008 Mailed CR1 application today
03/08/2008 NOA1 Notice Recd (notice date 3/4/08)
08/26/2008 File transfered fr Vermont to Calif
10/14/2008 APPROVALLLLLLLLLLLL
10/20/2008 Recd hard copy NOA2
10/20/2008 NVC Recd case
11/21/2008 CASE COMPLETE
01/15/2009 INTERVIEW

01/16/2009 VISA IN HAND
01/31/2009 ARRIVED OKC


BE WHO YOU ARE AND SAY WHAT YOU FEEL, BECAUSE THOSE WHO MIND DONT MATTER AND THOSE WHO MATTER DONT MIND

YOU CANT CHANGE THE PAST BUT YOU CAN RUIN THE PRESENT BY WORRYING OVER THE FUTURE

TRIP.... OVER LOVE, AND YOU CAN GET UP
FALL.... IN LOVE, AND YOU FALL FOREVER

I DO HAVE THE RIGHT TO REMAIN SILENT, JUST NOT THE ABILITY

LIKE THE MEASLES, LOVE IS MOST DANGEROUS WHEN IT COMES LATER IN LIFE

LIFE IS NOT THE WAY ITS SUPPOSED TO BE, ITS THE WAY IT IS

I MAY NOT BE WHERE I WANT TO BE BUT IM SURE NOT WHERE I WAS

#8 ~Chad~

~Chad~

    Pepe



Posted 04 March 2007 - 05:47 PM

OHhh that was definitely very helpful to me :)


Me too. Learn something new everyday. God bless VJ!!!
  • 0



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